How do I set default VAT rates?

For administrators & Expense Managers

As an administrator or Expense Manager, you can set default VAT rate values for categories and subcategories in your company. These VAT rates are based on the country where your company is registered. Once set, expense managers can apply them to expenses, and when employees choose categories or subcategories with VAT rates attached, the rate will automatically appear in the web portal.

Note: For purchases made in other EU countries the field will be automatically populated with the expected VAT code for that specific country. 

1. Click on Settings in the side menu

2. Choose Categories from the drop down menu 

3. Click on a category or subcategory 
   Scroll down until you see the field called Default VAT rate.

The dropdown will display the available VAT rates for the country in which your company is registered.

4. Select the Correct VAT Rate

5. Save Your Changes

6. Click Save to confirm the update. 

Success!

You’ve now set up your first default VAT rate. When employees select a category or subcategory with an assigned VAT rate, it will automatically be reflected in the web portal.

Note: The VAT rates will be available as the last column in the download file and via API - in order to get the VAT rates exported to your ERP system, remember to update your configuration for your API or macros.